Â鶹¶ÌÊÓƵ

Â鶹¶ÌÊÓƵ3+ Meetings guidelines

For a general introduction to Â鶹¶ÌÊÓƵ3+ Meetings, see the webpage Support for activities of Â鶹¶ÌÊÓƵ Societies.

Guidelines

  1. The Â鶹¶ÌÊÓƵ3+ Meetings programme was established to support scientific meetings organized by collaboration of three (or more) Â鶹¶ÌÊÓƵ Constituent Societies. A maximum of two such meetings may be funded by Â鶹¶ÌÊÓƵ each year.
  2. The collaborating Societies of a Â鶹¶ÌÊÓƵ3+ meeting should normally be from neighbouring or nearby countries, or countries clearly linked in another way, with the leading (‘host’) Society holding the event in their own country.
  3. For meaningful collaborations and to avoid competition with the Â鶹¶ÌÊÓƵ Congress, the number of Â鶹¶ÌÊÓƵ Constituent Societies involved should normally be kept to three or four. However, a small increase in number may be acceptable for a collaboration of smaller Societies; please check with the Â鶹¶ÌÊÓƵ Congress Counsellor ([email protected]) before submitting an application. 
  4. Â鶹¶ÌÊÓƵ3+ Meetings should be scientific meetings with symposia and other meeting elements corresponding to the format of an annual national scientific meeting of a Constituent Society. The event should have a theme/tagline but the meeting’s emphasis and scope should appeal to a wide spectrum of the Societies’ members.
  5. Â鶹¶ÌÊÓƵ3+ Meetings must not be scheduled to take place within the 8 weeks before or after the annual Â鶹¶ÌÊÓƵ Congress.
  6. The total Â鶹¶ÌÊÓƵ support for a Â鶹¶ÌÊÓƵ3+ Meeting is currently €20,000 per event. A sum of €10,000 will be awarded to the host Society for general organization purposes to cover lecturers’ travel expenses, accommodation, congress venue renting, and so on. The second sum of up to €10,000 must be used for a 3+ travel award scheme to attract young scientists living outside the host country who are members of the two (or more) collaborating Societies. The supported young scientists should be PhD students or more advanced early-career scientists studying or working in academic institutes or universities, and presenting work at the event.
  7. Â鶹¶ÌÊÓƵ3+ funding shall be awarded only when the host organization is not already in receipt of Â鶹¶ÌÊÓƵ funds to support the event and on the undertaking that no additional application for funds will be made to Â鶹¶ÌÊÓƵ in the same year. In addition, the same or similar combination of Societies cannot receive Â鶹¶ÌÊÓƵ3+ funding in successive years; such meetings must be at least two years apart.
  8. An application proposing the meeting should use the Â鶹¶ÌÊÓƵ3+ application form and be sent to the Â鶹¶ÌÊÓƵ Congress Counsellor ([email protected]) by 30 September of the year preceding the planned event. Note the application form requirements include (1) an outline scientific programme, (2) the planned level of organizational involvement and delegate participation of the two (or more) other Societies, explaining how this will be achieved, (3) a preliminary budget, and (4) details of the proposed 3+ travel award scheme.
  9. The applications will be evaluated by members of Â鶹¶ÌÊÓƵ Executive Committee and the decision communicated to the applicants within 2 months of the deadline.
  10. The title of events funded by the Â鶹¶ÌÊÓƵ3+ Meeting programme should normally start with the designation ‘Â鶹¶ÌÊÓƵ3+ Meeting:’ followed by the specific event title, and the Â鶹¶ÌÊÓƵ logo should appear prominently on the meeting website’s homepage and printed program. The role of Â鶹¶ÌÊÓƵ should made clear on the 3+ meeting event website, which is that Â鶹¶ÌÊÓƵ provides generous support for the 3+ meeting but Â鶹¶ÌÊÓƵ is not the organizer (the event organization is the responsibility of the host Society in accordance with these guidelines).
  11. Within 3 months of the event a report on the meeting must be sent to the Â鶹¶ÌÊÓƵ Congress Counsellor and a financial report sent to the Â鶹¶ÌÊÓƵ Treasurer.